MODULES
Everything in one app.
Dashboard
Documents
Approvals
Expiry tracker
Audit log
Settings
INSIDE THE APP
See the screens your team will use.
Dashboards, lists, records and a mobile app, all configured to your process and branding.
AllPendingApprovedThis month+ New
Approved
Expiring
In review
Approved
Draft
Vendor contract – Shree Steels
Document typeContract
DepartmentLegal
Versionv3
Valid until31 Mar 2027
Workflow
Uploaded by Procurement
Reviewed by Legal
Approved by Director
Shared with Finance
ApproveSend back
Document Management SystemScan and upload
1Finance · just now
2Ops · 10 min ago
3Legal · 1 h ago
OpenKEY FEATURES
Built for how you really work.
Folders by department and roleA clear structure everyone understands, with access by role.
Version controlEvery change kept, with check-in, check-out and history.
Approval workflowsDocuments reviewed and approved before they are published.
Expiry and renewal alertsLicences, contracts and certificates never lapse unnoticed.
Search inside documentsFind any file by name, tag or text, including scanned copies.
Complete audit trailSee who viewed, edited, approved or shared every document.
HOW IT WORKS
From start to finish, in one flow.
1UploadWeb, mobile or email
2ClassifyTags and metadata
3ApproveReview workflow
4ShareAccess by role
5RenewExpiry alerts
BUILT ON ZOHO
Runs inside your Zoho.
Zoho CreatorZoho WorkDriveZoho SignZoho People
WHO IT IS FORManufacturingEducationHealthcareReal estateLegal and compliance teams
FAQS
Questions we often hear.
Where are the files stored?
In your own Zoho account, using Zoho WorkDrive and Zoho Creator, with access controlled by role.
Can we bring in our existing documents?
Yes. We bulk-import existing files and map them into the new folder structure.
Can documents be signed digitally?
Yes, through Zoho Sign, with the signed copy saved back automatically.
MORE SOLUTIONS
Other apps ready to deploy.
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