Batch-Traceable Production and Procure-to-Pay Across Five GSTINs
Five GST registrations, four warehouses and a process manufacturer quality gates, held in one set of books.
Every batch traceable from blending to finished goods, across five GSTINs and four warehouses
Greenox Oils Pvt Ltd
India
Zoho Finance implementation with custom Creator workflows and data migration
Full implementation with migration and opening balances at go-live
Client overview
Greenox Oils manufactures edible oils and AdBlue diesel exhaust fluid across five GST registrations and four warehouses, operating in multiple currencies with centralised banking out of Delhi.
Business challenges
Manufacturing edible oils and AdBlue across five GST registrations is a compliance problem as much as an operations one, and the existing setup handled neither well.
- Five GSTINs and four warehouses with no single stock or financial ledger
- Goods entering stock before quality had signed them off
- No batch traceability through blending, storage and packaging
- Multi-currency purchases and centralised Delhi banking reconciled by hand
- Management reporting assembled manually, always a day behind
What they needed
- One set of books covering every GSTIN and warehouse
- Quality control as a gate in the process, not a step after it
- Traceability from raw material batch through to finished goods batch
- E-invoicing, e-way bills and GST and TDS reporting handled in the system
- Daily management reporting without anyone building it
Our solution
Kelevo built the finance and inventory core on Zoho Books and Inventory, then wrote the parts a process manufacturer needs in Zoho Creator.
- Procure-to-pay in Creator — RFQ to purchase order to gate entry to QC to GRN to bill to payment, so nothing enters stock unchecked
- Order-to-cash — sales order to invoice to proof of delivery to payment, with returns and credit notes handled in the same flow
- Production-to-stock — blending, intermediate QC, storage-tank transfer, semi-finished batch, batch QC, packaging and finished-goods batch, with traceability held at every step
- Statutory compliance — e-invoicing and e-way bills, GST and TDS reporting built in
- Control and visibility — budgets, reorder alerts and a daily 6 AM MIS email to management
- Migration — historical data and opening balances brought across at go-live
Key features delivered
- Gate entry and QC gate Material is inspected before it becomes stock.
- Full batch traceability Any finished batch traces back to its raw material.
- Five GSTINs, one ledger Consolidated books with statutory separation intact.
- E-invoice and e-way bill Generated in-system, not on a portal.
- Reorder alerts Stock thresholds watched per warehouse.
- Daily 6 AM MIS Management reporting that arrives before the day starts.
Business impact
5
GST registrations unified
4
Warehouses on one stock ledger
7
Production stages traced
6 AM
Daily MIS to management
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